Client records and Data Protection
I will keep minimal records about our sessions and the notes will be kept securely and only for a limited period. These records are subject to the new GDPR 2018. They are used only as an aide memoire for my practice, no one else will have access to them. No electronic records are kept on you. I do save your email address (and its contents) also any mobile numbers and associated texts which we will use to occasionally communicate through. Any identifying data on you will be held securely and separate to your notes. You will be assigned a reference code so that I can identify who you are. If you provide confidential information via an email, I will print these and store them with your notes (the email will subsequently be destroyed)
I will ask you to consent to:
- My personal information : name, address, email address and mobile number being held by the counsellor, but in a different location to the notes of the sessions
- Session notes will not contain any personal identifying information, but a reference code.
- In the event of my counsellor being incapacitated or events have through death, I agree to being contacted in the first instance by another therapist Julia Haygreen. This will only happen if I am in active counselling.
- My counsellor will not share any details with any person or agency outside without my written consent or if required to do so by law.
- I understand that my counsellor regularly attends her own supervision as required by the BACP organisations of which she is a member. In supervision she may discuss my case, but understand that no identifying personal information will be disclosed.
- My personal case notes will be managed in line with good practice and ethical standards for counselling which includes holding such papers for 7 years.